Everything that ships today
What AccountTrail does
Every area of the product, and in each only what you can do from a screen today - nothing that is still on a roadmap. Three of them are Pro; everything else is on the free tier.
Invoicing and getting paid
Issue a numbered invoice, hand the customer a link or a PDF, and record the money as it arrives.
- Invoices with line items, tax, discounts, notes and terms, each line on its own income head
- Numbers assigned automatically from your prefix (INV-2026-0042) and editable when you need a specific one
- Download as PDF, email it to the customer, or share a public link that opens without an account
- Draft, sent, partially paid, paid and overdue, with the due date never allowed before the invoice date
- Record part-payments into any cash account; a foreign-currency payment books its exchange gain or loss by itself
- Overdue reminders by email, one invoice at a time
- Chase every overdue invoice in one runPro
- Recurring invoices weekly, every two weeks, monthly, quarterly or yearly, keeping their day of the monthPro
- Duplicate any invoice as a fresh draft with the next number
- Customers with a country, billing currency and tax number, and a history of every invoice sent to them
Bills, expenses and vendors
Everything you owe and everything you spent, with the paperwork attached to the record it belongs to.
- Vendor bills with line items, due dates and the supplier’s document attached
- Unpaid, partially paid, paid and overdue, with payments recorded from any cash account
- Expenses in any currency with a receipt on each one, numbered like invoices (EXP-2026-0017)
- Recurring expenses for rent, subscriptions and standing orders, weekly to yearly, included on every plan
- Duplicate a bill or an expense as a draft; a draft bill stays out of the books until you finalize it
- Vendors with the same fields as customers, and a bill history per vendor
- A name or email that already exists is refused rather than silently doubled
Chart of accounts and double-entry ledger
Real bookkeeping underneath the simple screens, so an accountant can take the books from you without rebuilding them.
- Every business gets its own chart of accounts, seeded with 37 heads across assets, liabilities, equity, income and expenses
- Add, rename, nest and archive your own heads; the ones automatic posting relies on are protected
- Every invoice, bill, payment and expense posts a balanced journal entry; the database refuses one that does not balance
- Record money in, money out, a transfer between accounts, or a general journal entry
- Presets for loans received and repaid, money lent, owner investment and drawings that keep a loan off the profit and loss
- A ledger for every head with a running balance, and a list of every journal entry
- Default deposit, income, bill and expense heads set once in Settings
Reports and dashboard
The five statements, read straight from the journal, and a dashboard that separates profit from cash.
- Profit and loss over any date range, on a cash basis by default or accrual with one click
- Balance sheet and trial balance
- Receivables and payables aged into current, 1–30, 31–60, 61–90 and 90+ days
- Every report prints
- Income, expenses and net this month against last month, beside what is outstanding, overdue and due to vendors
- An income and expenses chart beside a cash-flow chart, because a business can be profitable and still unable to pay
- How late the money is, the oldest overdue invoices and a feed of recent activity
- A 6, 12 or 24-month range that applies to every trend chart at once, and a table view of each chart
Items and stock
A catalogue of what you sell, with stock that follows the documents instead of a separate count.
- Products and services with a SKU, unit, cost price, sale price and reorder level
- Pick an item on an invoice or bill line and the description and price fill in
- Stock goes down when an invoice is issued and up when a bill is recorded, in the same transaction
- Manual adjustments for opening balances, write-offs and stocktakes, with a note and who made them
- A movement history on every item, so any quantity traces back to the documents that produced it
- A warning when an item reaches its reorder level, and a valuation of everything on hand at cost
Budgets
Plan a month or a year without the plan ever being mistaken for what happened.
- Monthly and yearly budgets in any currency, with planned income and planned expense lines
- Generate a draft invoice or expense from any line when you are ready to act on it
- Review, approve or remove each draft; nothing reaches the reports until it is approved
- Planned and recorded money never meet: no budget figure is read by profit and loss, the dashboard or the aging reports
Spreadsheet import
Bring your existing records in from a CSV or Excel file, check them, and undo the lot if you got it wrong.
- Customers and invoices, vendors and bills, items, expenses, and payments against existing documents
- .csv and .xlsx, with the columns matched to fields automatically and a mapper when a header is unusual
- A preview before anything is written, showing what will be created and which rows will fail and why
- Duplicates are skipped or updated, never doubled; a document imports whole or not at all
- Invoices and bills arrive with their status and payments; an item column moves stock as a hand-entered document would
- Undo removes everything an import created, and a large file survives the tab closing
- Templates to download for each kind of file
Multi-currency and countries
Invoice in the currency the customer pays in; every figure in your books stays in your own.
- Documents in USD, EUR, GBP, CAD, AUD, INR, PKR, AED, SAR or SGD, converted at the rate on the document’s date
- Rates are pinned when a record is saved, so last quarter never changes when today’s rate does
- Tax profiles for the United States, United Kingdom, Canada, Australia, India, Pakistan and the UAE pre-fill the tax label, rate, tax-number label and fiscal year
- Customers and vendors in any country, with their billing currency chosen for you
- Unit prices and rates to five decimal places, quantities to eight, money kept to two
Everyday use
The parts that make the tool yours and make a long list usable.
- One business on Free; as many as you need on Pro, with a switcher in the top barPro
- Rename the words the app uses: Clients instead of Customers, Suppliers instead of Vendors, Tax invoice instead of Invoice
- Search, sort and page through every list, and delete several rows at once with checkboxes
- Your logo, numbering prefixes, default payment terms, default notes and tax details on every document
- The same validation rules in the forms, the importer and the API, so a bad value is refused everywhere
- A support panel inside the app; every message reaches the team’s board
Free and Pro
The free tier is the product. Pro is three things.
One business and all of the accounting above, with no expiry and no card. Pro adds exactly what people outgrow the free tier for, and nothing on this page is held back beyond these:
- ProMore than one business on one account
- ProRecurring invoices on a schedule
- ProChasing every overdue invoice in one run